Check this off your to-do list and make 2020 your most productive year yet.
Ah, time management… the blissful land where things get done, your stress is gone and you spend time doing the things you love. The place where distractions are gone. The place where you find the balance between moving forward with long-term projects and meeting the steady influx of emails and last minute demands.
If that sounds like the place where you want to spend 2020, read on. Mayne crack a fresh notebook and learn some time management tips and tricks that will help organize your thoughts, clear your mind, improve your productivity and get things done! Put these into action, and you’ll be well on your way to making 2020 your most productive year yet!
When you get to the office, take 10 minutes to organize your day and put a to-do list together. A good rule of thumb is to start with your most important tasks. Don’t hesitate to include a couple quick and easy tasks on your list that you can check off right away — there’s nothing more satisfying than crossing something off the list!
Your Calendar is Your Friend
Now that your to-do list is done, block time in your calendar. Make sure your meetings are scheduled. Add upcoming deadlines, then create reminders for everything. From there, break your day up. Set an hour for task A, an hour for task B, time for lunch and so on. It can also be helpful to turn off email notifications to cut down on distractions. Make an effort to check your inbox during designated times.
Timelines Timelines Timelines
Tackling a new project can feel overwhelming. Save yourself hours in the long-run by dividing the project into bite-sized tasks with specific deadlines. Remember, no one climbs Everest in one day — there are many smaller milestones along the way!
Don’t forget that there really is only so much that you can do. No matter how productive you are, how efficient you are, know that it’s important to delegate tasks. Know your limits, ask for help when you need it and try not to bite off more than you can chew.
Project Management Apps
Technology is on your side! Although it can feel overwhelming to have yet another platform to check in with daily, apps such as Asana and Trello can be incredibly helpful tools. They allow you to assign timelines and specific tasks to your team members and will send reminder emails as you have deadlines approaching, making it easier to stay on track and stick to your plans.
Clear Your Workspace
You’ve probably heard of Marie Kondo saying, “if it doesn’t spark joy, get rid of it!” This isn’t a new concept. According to Psychology Today, “…researchers at Princeton University found that clutter can actually make it more difficult to focus on a particular task. Specifically, they found that the visual cortex can be overwhelmed by task-irrelevant objects, making it harder to allocate attention and complete tasks efficiently.” A clear workspace clears your mind and allows you to focus.
Take a Break
Don’t forget to give yourself time to refresh and reset. Get back to your to-do list with a fresh set of eyes and a clear mind. Consider a meditation app — like Calm or Headspace — to guide your practice. In fact, according to research from Headspace:
“Improved focus is the benefit commonly associated with meditation. One study showed that 4 weeks of using the Headspace app can increase focus by 14%, while another showed that just a single session cuts mind-wandering by 22%.” Whether you choose to use an app or take a simple walk outside, a few minutes to yourself every day tangibly helps you refresh and refocus.
Finally, remember the wise words of Steve Jobs, “it’s really clear that the most precious resource we all have is time.” By applying these simple tricks, you’ll be making the most of your time, in no time at all.
Not sure where to start? The Guildstreet team is here to help. Connect with us today!